Everyone, including organizers and invited speakers, must apply and pay the registration fee. We use the application form to confirm your current contact information for the participant list and name tag.Click on the above link to complete the simple winter application. Some organizers ask only name and contact information; others ask for research, publications, or if you would like to give a talk or present a poster. If you apply and it seems too simple, don't worry; that's by design.
About two weeks after the application deadline for your conference, you will receive an email about your status. If you are accepted, you will receive a password to use to access the registration and hotel reservation page.
Registration fees are $350 per person. They are refundable if you choose not to attend the meeting after registering. No food is included in this fee
A lodging package is arranged each winter. In 2013, nightly prices include breakfast and range from $121.50 for shared occupancy to $220.00 for single occupancy in January and March and $135 to $250.00 in February. Reservation instructions are available only after the application deadline has passed. Hotel deposits are generally not refundable based on the date of cancellation and the hotel. At the Aspen Meadows, deposits are not refundable if cancellation occurs fewer than 30 days from arrival.
Once you receive your acceptance to a winter conference, we will provide a password to register online, pay your registration fee online and reserve a room. You will also have the opportunity to enter your name on a roommate list, should you elect to share. Prices are listed on the linked pages.
We do not block as many rooms as there are participants in a conference because many people share. The available rooms are on a first–come, first–served basis. If all of the rooms are booked, you may not receive the block price or may not be able to get a room at the Aspen Meadows. You can also shop online for rooms in Aspen or contact the Physics Center for additional assistance